Reference Number: refs/016059
Directorate: Resource-Based (Primary)
Number of Posts: 1
Package: R 269 214,00 per annum exclusive of benefits
Enquiries : Lwandile Phaledi. Lebohang Molefe, Siphiwe Nhlapho- 011 355 8540/8060/8526
Requirements: Grade 12 and A three (3) 12 months National Diploma (NQF6) in Secretarial or equivalent qualification inside the Resource Based most important sectors. 1 – two years’ ride inside the workplace administration. Skills and information required are a riding license, Computer Literacy, Sound organizational skills, top humans skills, a High degree of reliability, Written and conversation skills, the ability to act with tact and discretion, the ability to do a lookup and analyze archives and situations, exact grooming and presentation, Self-management and motivation, Knowledge on the relevant, legislation/policies/prescripts and procedures, Basic know-how on economic administration.
Duties: Receives smartphone calls in surroundings where, in addition to the name ought to be forwarded. In the system, the job incumbent ought to finalize some inquiries. Performs boost typing work. Operates and ensures that office equipment, e.g. fax machines, and photocopies are in suitable working order. Record the engagements of the Director/Chief Director. Utilizes discretion to determine whether or not to accept/decline or refer to different personnel requests for meetings, based totally on the assessed significance and urgency of the matter. Coordinates with and sensitizes/advises the Director/Chief Director concerning engagements. Compiles practical schedules of appointments. Ensures the fine float of data and files to and from the workplace of the Director/Chief Director. Ensures the safekeeping of all documentation in the workplace of the Director/Chief Director in line with applicable laws and policies. Obtains inputs, collates and compiles reports, e.g. Progress reports, Monthly reviews, and Management reports. Scrutinizes hobbies submission/reports and makes notes and /or suggestions for the Director/Chief Director. Responds to inquiries obtained from inner and exterior stakeholders. Draft files as required. Does submitting archives for the Director/Chief Director and the unit the place required? Collects analyze and collates facts requested by using the Director/Chief Director. Clarifies directions and notes on behalf of the Director/Chief Director. Ensures that tour preparations are nicely coordinated. Prioritizes troubles in the workplace of the Director/Chief Director. Manages the go-away register and smartphone debts for the component. Handles the procurement of general gadgets like stationary, refreshments act for the things to do of the Director/Chief Director and the unit. Obtains indispensable signatures on files like procurement recommendations and month-to-month earnings reports. Scrutinizes files to decide actions/information/other files required for meetings. Collects and compiles all quintessential archives for the Director/Chief Director to inform him/her of the contents. Records minutes/decisions and communicates to applicable role-players, comply with –up on development made. Prepares briefing notes for the Director/Chief Director as required. Coordinates logistical preparations for the conferences when required. Collects and coordinates all the archives that relate to the Director’s/Chief Director’s budget. Assists in Director/Chief Director figuring out funding necessities for functions of MTEF submissions. Keeps report of expenditure commitments, screen expenditure, and signals of feasible over and beneath spending Director/Chief Director. Checks and correlates BAS reviews to make certain that expenditure is allocated correctly. Identifies the want to pass dollars between items, consults with the Director/Chief Director, and compiles draft memos for this purpose. Compares the MTEF allocation with the requested price range and informs the Director/Chief Director of changes. Remains up to date with regard to the prescripts/policies and methods relevant to his/her work terrain to make sure environment friendly and positive aid to the Director/Chief Director. Remains abreast with the tactics and tactics observed in the workplace of the Director/Chief Director.
Notes: Online purposes only
Employer: Department of Economic Development
Location: fifty-six Eloff street
Closing Date: 10-02-2023
Criteria Questions
Do you have the required qualification?
Do you have the required 1 to two years trip in a secretariat environment?
Please Note: Due to the massive variety of purposes we envisage receiving, functions will now not be acknowledged. If you no longer get hold of any response within three months, please be given that your utility used to be now not successful.