ADMINISTRATION CLERK (SECRETARY) Post X2

ADMINISTRATION CLERK (SECRETARY)

• Reference Number : refs/020639
• Directorate : (1) Post Secretary: Director Human Resource Management (1)Post Secretary: Director Financial Management
• Number of Posts : 2

• Package : R216 417.00 Per Annum
• Enquiries : Ms. M Mamabolo; Tel no. 011 694 3793

Requirements : Requirements: Grade 12 / NQF Level 4. Office management or any secretarial Qualification, as well as relevant experience will be added advantages. Skills: Organizational skills and time management skills. Good communication and writing skills, minute taking, records management, interpersonal skills, telephone etiquette, professional etiquette, time management, computer skills and working knowledge of the Microsoft package (MS office 365 i.e., Ms Word, Ms Excel, Ms Outlook, Ms PowerPoint, Microsoft Teams), etc. Also, the ability to maintain confidentiality. Knowledge of the legislative framework that governs the public sector e.g., Public Service Act, Public Service Regulation, Public Finance Management Act, etc.

Duties : Provide administrative support to the Director. Manage the Director’s diary and mail; apprise the Director of all appointments and changes as well as matters requiring immediate attention, daily and when necessary. Prioritize daily tasks and ensure that duties are completed timeously; update the task tracker daily. Answer telephone calls, screen correspondence i.e., complaints and enquiries from employees, public officials, the general public addressed to the Director. Serve as secretary for the Director’s meeting: arrange meetings timeously, prepare meeting packs, transcribe and circulate minutes, as well as action items / meeting resolutions; follow up on action items / resolutions and update action / resolution lists. Implement an end-to end document management system in the Director’s Office. Implement the approved Departmental file plan. Review documents and ensure compliance with relevant prescripts, as well as the Departmental Corporate Standard. File documents accordingly and implement access controls to safeguard records. Write documents and compile reports, as well as perform any other duties as per the instruction of the Director.

Notes : Applicant will under go Practical assessment. The fully completed and signed new Z83 form should be accompanied by a detailed recently updated CV, copies of your qualifications, identity document and driver’s license do not need to be attached upon application, only shortlisted candidates will receive communication from HR to submit certified copies on the day of the interview. Smart ID card and Driver’s license copies must be double sided. Please ensure that the reference number is correctly quoted. Persons who are foreign nationals or who are in possession of a foreign qualification must furnish the Department with an evaluation or endorsement certificate from the respective Council or body. The Provincial Government of Gauteng is committed to the achievement and maintenance of diversity and equity in employment, especially in respect of race, gender, and disability. PEOPLE WITH DISABILITIES ARE ENCOURAGED TO APPLY. All recommended candidates will be subjected to positive results of the security screening process which entails reference checks, criminal records check, qualification verification and medical surveillance. Incomplete applications or applications received after closing date will not be considered. Applications must be submitted to the email: JhbHealth.DistrictJobApplications@gauteng.gov.za and GPG Online. Applicants must indicate the post reference number as subject line of the email. Johannesburg Health District does not have budget for resettlement and S&T claims.

Employer : Department of Health

Location : Johannesburg Health District:

Closing Date : 07-06-2024

Please Notes : Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.